Privacy Notice - Tree Preservation Orders

South Hams District Council takes your privacy seriously.

The Council is the data controller for the personal information it holds about you in relation to tree protection. What follows is an explanation of how the Council will use this information; who it will be shared with and how long the Council will keep it.

What information we hold

The personal information the Council holds for this service:

  • Details of owners of trees in relation to the service of new Tree Preservation Orders.
  • Details of the person(s) applying for consent for works to trees subject to a Tree Preservation Order or giving notice of proposed works to trees in a conservation area and, if applicable, their agent and consultants.
  • Details of person(s) who have an interest in the land, subject of the application.
  • Details of consultees and the person(s) who have commented on the application.

What we will use your information for

Personal information is used for tasks carried out in the public interest in accordance with Town and Country Planning (Tree Preservation)(England) Regulations 2012 and Town and Country Planning Act 1990.

Sharing your personal information

The publicity of the application for tree works consent or conservation area tree work notification and consultations with town and parish councils.

The Council may also share your personal information with service areas within the Council or other relevant organisations for purposes which may include law enforcement.

Finally, you should be aware that the Council has a duty to protect public funds. It may therefore use the personal information for the prevention or detection of fraud and may therefore be required to share this personal information with other bodies for these purposes.

The length of time we keep your information

The Council will only keep this personal information for as long as is necessary. Records relating to the creation, implementation and monitoring of Tree Preservation Orders are required to be retained from the date of the serving of the order until tree no longer exists or as required by law. Records relating to Conservation Area Notifications are required to be retained permanently or as required by law.

Individual rights

You have a number of rights under the General Data Protection Regulations. These can be found on the ICO website.

If you would like to exercise any of these rights, please email the data protection officer.

The Data Controller for your information

South Hams District Council
Follaton House,
Plymouth Road,

Data Protection Officer

The Councils have a duty to appoint a Data Protection Officer. The Council's Data Protection Officer is Drew Powell, South Hams District Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE

If you have any queries about our privacy notices or would like to exercise your data rights or make a complaint, please contact the Data Protection Officer by email, telephoning 01803 861234 or writing to them at Data Protection Officer, South Hams District Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE

If you are not happy with how we have handled your complaint, you have the right to contact the Information Commissioner's Office to raise your concerns about how we have processed your information or how we have responded to your request to exercise any of your rights in relation to your information:

  • Telephone them on 0303 123 1113
  • Visit their website at
  • Write to them at:
    Information Commissioner's Office
    Wycliffe House
    Water Lane
    SK9 5AF