Service Update - Online Forms
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South Hams District Council are committed to protecting and respecting your privacy and will inform you of how we process your information.
South Hams District Council takes your privacy seriously.
This notice sets out what we will do with your personal information and who we may share it with.
We collect and retain personal information, in various formats, about our current, potential future staff and gratuity pensioners ("staff data") for a variety of purposes. We will use staff data for all purposes associated with the administration of the employer/ employee relationship.
The purposes for which we may use staff data (including sensitive personal information) we collect during an employee's association with us include:-
The personal information you provide will not be used for any other purpose unless required by law, to prevent or detect crime or to protect public funds.
The Council will process your information under the following legal basis:
It is necessary for your personal information to be shared with other organisations in order for us to deliver HR and Payroll services to you.
For job applicants that are not successful, we keep your personal information on our systems for 6 months from the date you submit your application. Information is then deleted.
For employees, the Council will keep your personal information on our personnel files for a period of 6 years from the date your employment is ended with the Council and will delete or destroy it at the end of that period.
For individuals that are Members of the pension scheme, your personal data will be held whilst you are entitled to any benefit from the Scheme (including a deferred benefit).
We hold personal information about staff securely, both in hard copy format and electronically. Your personal data will be kept secure by the Council and will be kept within the European Economic Union (EEU).
You have a number of rights under the General Data Protection Regulations. These can be found on the ICO website.
If you would like to exercise any of these rights, please email us.
South Hams District Council
Follaton House,
Plymouth Road,
Totnes,
Devon
TQ9 5NE
The Councils have a duty to appoint a Data Protection Officer. The Council's Data Protection Officer is Drew Powell, South Hams District Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE
If you have any queries about our privacy notices or would like to exercise your data rights or make a complaint, please contact the Data Protection Officer by email, telephoning 01803 861234 or writing to them at Data Protection Officer, South Hams District Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE
If you are not happy with how we have handled your complaint, you have the right to contact the Information Commissioner's Office to raise your concerns about how we have processed your information or how we have responded to your request to exercise any of your rights in relation to your information: