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Our Constitution

South Hams District Council has a Constitution, a written legal document that guides the Council on its decision-making processes.

Updates to the Constitution

Our Constitution is being significantly updated and not all of the new Chapters are complete. As the new parts are finalised they will be added to this page but until the new document is finished the links contained within it (in red text) will not be live

Even though some parts of it will have been superseded, the 2020 Constitution will remain available until all parts of the new Constitution are published.

If you have any questions about the Constitution, please contact Democratic Services

An introduction to our Constitution

The Constitution sets out:

  • How the Council operates
  • How decisions are made
  • The procedures the Council must follow.

We follow these strict procedures to ensure that we are efficienttransparent, and accountable to local people.

Some of these processes are required by law, while others are a matter for the Council to decide. The constitution is ultimately approved by the full Council.

Click on the following links to access the part of the Council's Constitution that you are looking for.

2020 2021


Index (PDF) [126KB] (opens new window)

Chapter 1 - Introduction

Chapter 1 - Introduction (PDF) [423KB] (opens new window)

Definitions Used in the Constitution

Definitions used in the Constitution (PDF) [181KB] (opens new window)

Chapter 2 - Scheme of Delegation

In preparation

Part 1 - Summary and Explanation

Summary and Explanation (PDF) [224KB] (opens new window)

Chapter 3 - Meeting Procedure Rules

Chapter 3 - Meeting Procedure Rules (PDF) [751KB] (opens new window)

Part 2 - Articles of the Constitution

Article 1 - The Constitution (PDF) [194KB] (opens new window)

Article 2 - Members of the Council (PDF) [161KB] (opens new window)

Article 3 - Citizens and the Council (PDF) [127KB] (opens new window)

Article 4 - The Full Council and Chairman of the Council (PDF) [194KB] (opens new window)

Article 5 - Overview & Scrutiny (PDF) [193KB] (opens new window)

Article 6 - The Executive (PDF) [147KB] (opens new window)

Article 7 - Regulatory Bodies, Committees, Panels and Working Groups (PDF) [256KB] (opens new window)

Article 8 - Salcombe Harbour Board (PDF) [22KB] (opens new window)

Article 9 - Joint Arrangements (PDF) [127KB] (opens new window)

Article 10 - Officers (PDF) [223KB] (opens new window)

Article 11 - Decision-making (PDF) [392KB] (opens new window)

Article 12 - Finance, Contracts and Legal Matters (PDF) [359KB] (opens new window)

Article 13 - Review and Revision of the Constitution (PDF) [37KB] (opens new window)

Article 14 - Suspension, Interpretation and Publication of the Constitution (PDF) [117KB] (opens new window)

Chapter 4 - Access to Information Procedure Rules

In preparation.

Part 3 - Delegation Scheme

Part 3(a) - Officer Delegation (PDF) [385KB] (opens new window)

Part 3b - Delegation to Council and Other Bodies (PDF) [553KB] (opens new window)

Chapter 5 - Other Procedure Rules

In Preparation

Part 4 - Rules of Procedure

a) - Access to Information Procedure Rules (PDF) [176KB] (opens new window)

b) - Budget and Policy Framework Procedure Rules (PDF) [351KB] (opens new window)

c) - Contract Procedure Rules (PDF) [670KB] (opens new window)

d) Council Procedure Rules (PDF) [302KB] (opens new window)

Remote Meeting Procedure Rules (PDF) [247KB] (opens new window)

e) - Executive Procedure Rules (PDF) [347KB] (opens new window)

f) Financial Procedure Rules (PDF) [924KB] (opens new window)

g) - Officer Employment Procedure Rules (PDF) [319KB] (opens new window)

h) - Rules for Other Bodies of the Council (PDF) [177KB] (opens new window)

i) - Overview and Scrutiny Procedure Rules (PDF) [188KB] (opens new window)

Chapter 6 - Codes and Protocols

(a)  Members Code of Conduct (PDF) [607KB] (opens new window)

Part 5 - Codes and Protocols

a) - Members' Code of Conduct (PDF) [202KB] (opens new window)

b) Members' Planning Code of Practice (PDF) [188KB] (opens new window)

c) - Protocol on Councillor/Officer Relations (PDF) [693KB] (opens new window)

d) - Staff Code of Conduct (PDF) [302KB] (opens new window)

Chapter 7 - Councillors Allowance Scheme

In preparation

Part 6 - Members' Allowance Scheme

Members' Allowance Scheme (PDF) [318KB] (opens new window)

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