South Hams District Council seeks a diversity of supply solutions from all enterprise sectors. Our policy particularly encourages business engagement with under-represented commercial organisations.
It is recognised that the services, construction works and supplies provided by the Council have a significant impact on the quality of life for the community. It is vital that these services are delivered to a high standard. Procurement is the process of acquiring goods, works and services from suppliers on behalf of the Council and the local community.
Procurement activities identify the option that offers the best value for money for the Council. It also provides a structure for engaging with and managing suppliers who want to do business with the Council.
Achieving best value for money should be the basis of all procurement decisions within the Council.
Registering business details
All businesses can register their company details on the South Hams website with ease, making your products and services more accessible to the Council.
Becoming a Council Supplier
Documentation to support suppliers in tendering. When completing tenders on behalf of the Council there are certain types of information required to ensure a fair and transparent process.
Contract Opportunities
Documentation to support suppliers in tendering. The Council spends approximately £6.5 million on goods, works, and services annually.
How the Council selects organisations to tender
Documentation to support suppliers in tendering. Tenders may be selected in a variety of different ways depending on the market relevant to the service, work or goods to be purchased and the value of the contract.
The Tender Process
Documentation to support suppliers in tendering. There are a number of different tender processes, the most common are explained here.
Commercial Questionnaire and Guidance Notes
These are standard commercial questions asked of suppliers by the Council with every tender issued.
Equalities Questionnaire
This document goes out with all quotes which can be downloaded and pre-filled by suppliers.
Contract management
Once a contract has been awarded, the supplier must ensure that quality and performance stated in the tender documents are maintained (or improved) throughout the contract period.
Supplier Contract Terms & Conditions
Supplier Contract Terms & Conditions are used with each and every contract to ensure that suppliers and the Council are aware of their obligations within the contract agreement.
How we pay our suppliers
Documentation to support suppliers in tendering. The Council makes payment by BACS, Cheque, or purchasing card.
Procurement Strategy
Documentation to support suppliers in tendering. South Hams District Council is working collaboratively with partnering Councils (Teignbridge District Council and West Devon Borough Council) to deliver value for money and efficiency.
The Devon Procurement Partnership
The main aim of this partnership collaboration between procurement representatives from Devon's Public Sector organisations (particularly Local Authorities) with a view to maximising the benefits of Devon's spend with external suppliers.
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