1. Minutes - to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Executive held on 22 January 2009;
2. Members in Attendance;
3. Urgent Business - brought forward at the discretion of the Chairman;
(i) EU Interreg Funding Programme: Sustainable Landscapes
(ii) Reports of Other Bodies: Environment Policy Development Group - 25 February 2009
4. Division of Agenda - to consider whether the discussion of any item of business is likely to lead to the disclosure of exempt information;
5. Declarations of Interest - Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests they may have in any items to be considered at this meeting;
6. Public Question Time – a period of up to 15 minutes is available to deal with questions submitted to the Council in accordance with the Executive Procedure Rules;
7. Local Government Review – Oral Update;
8. Capital Programme – ‘Investment in the Community’ Initiative Grant Award Process – to consider a report which seeks approval for a process to formulate the grant award arrangements for significant community based projects in the district through the ‘Investment in the Community’ Initiative;
9. Sustainable Community Locality Fund – to consider a report which seeks to establish procedures for a Sustainable Community Locality Fund;
Appendix 1 - Application Form
Appendix 2 - Councillor Guidance Notes
10. Langage Section 106 Agreement – Grant Fund – to consider a report which seeks approval for the grant award process;
11. Asset Strategy – to consider a report which presents for approval the Council’s draft asset strategy;
Appendix A - Terms of Reference for Asset Management Group
Appendix B - Asset Strategy Action Plan 2009-2010 Proposals:
Appendix B1 - Asset Strategy Plan 2005
Appendix B2 - Asset Strategy Plan 2006
Appendix B3 - Asset Strategy Plan 2008/09
Appendix C - Asset Register
Appendix D - Minor Project Appraisal Proforma
Appendix E - Project Appraisal Proforma
Appendix F - Post Project Evaluation Proforma
Appendix G - Compulsory Purchase Policy
Appendix H - Protocol for Adoption of Open Space
Appendix I - Protocol for Leases or Licences over Public Open Space or Other Public Realm
Appendix J - Disposals and Acquisitions - Operational Policy
Appendix K - Building Maintenance Policy
Appendix L - Capital Programme Report to Council 24 July 2008
Appendix L Summary 1 - Proposed Capital Projects 2008-2010
Appendix L Summary 2 - Public Space Proposed Capital Projects 2008-2010
Appendix M - Review of Employment Estates Policy and Review
Appendix N - Employment Estates Report to Policy Development Group
Appendix O - Relationship Diagram for Asset Strategy
Appendix P - Estate Management Proposals for Council Owned Property Assets:
Appendix P1 - Assets for Development or Disposal
Appendix P2 - Assets to be Retained
Appendix P3 - Assets to Transfer
12. Carbon Management Programme – to consider a report which advises of the Council’s inclusion in the Local Authority Carbon Management Programme run by the Carbon Trust and seeks approval of the Carbon Management Plan;
Annex 1 - Carbon Management Plan
13. Extension of the Pilot for Devolved Street Maintenance to Incorporate Grounds Maintenance – to consider a report which seeks approval to extend the agreed six month devolved services pilot, for an additional six months to incorporate the additional devolution of grounds maintenance services in partnership with Devon County Highways and Stokenham Parish Council and thus test local management of such services;
14. Kingsbridge Skatepark – to consider a report which presents the work undertaken by the Kingsbridge Skatepark Working Group and its proposal to use a section of Quay Car Park, below the Leisure Centre, to provide a managed Skatepark facility;
15. Setting of Fees for the Local Land Charges Service 2009/10 – to consider a report which seeks to make a recommendation to the Council to decrease fees for Local Land Charges, with effect from 1 April 2009;
Report + Appendix A - Fee Table
Appendix B - Search Forms
16. Revenue Budget Monitoring 2008/2009 – to consider a report which enables Members to monitor income and expenditure variations against the approved budget for 2008/09;
17. Write-off Report – to consider a report which informs Members of the individual debts for all revenue streams (up to the value of £3,000) written off by the Head of Financial Services under delegated authority and which seeks permission to write off those debts in excess of £3,000;
18. Exemption to Standing Orders Relating to Contracts and Financial Instructions – to consider a report which inform Members of the exemption(s) to the Standing Orders Relating to Contracts and Financial Instructions since the previous Executive meeting;
19. Reports of Other Bodies - To receive, and as may be necessary to approve, the minutes and any recommendations of the under-mentioned bodies:-
(a) Prosperity Policy Development Group: 3 February 2009;
(b) Community Policy Development Group: 18 February 2009;
“That in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting during consideration of the following item of business as the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act is involved”.
21. Totnes Southern Area Development Scheme – Acquisition of Minor Areas of Garden Land – to consider an exempt report which seeks approval to the acquisition of minor areas of garden land.
Report - Exempt
Appendix A - Exempt
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