1. Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the annual meeting of the Council held on 8 May 2008;
2. Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 7 below);
3. Confidential Business – the Chairman to inform the meeting of any confidential item of business;
4. Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;
5. Declarations of Interest – Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting;
6. Chairman’s Announcements;
7. Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 2 above;
8. Questions – to consider the following question(s) received in accordance with Council Procedure Rule 8.
From Cllr O’Callaghan to Cllr Hewitt, Executive Member for a Clean Environment
(i) What is the consultation procedure when public toilets in the district are closed early – or closed down altogether – because of vandalism?
9. Notice of Motion – to consider the following motion received in accordance with Council Procedure Rule 10.1.
(a) Proposed by Cllr Tucker and seconded by Cllr Hitchins
“This Council deplores the Post Office Closure Programme, particularly its impact in the South Hams where nine post offices (15% of the total) are threatened by closure.
South Hams is a sparsely populated, rural area with very limited access to services generally and public transport in particular. Closure of any post office outlet has a material impact on the viability of the community it serves and negatively affects the wellbeing of its residents, especially the elderly, the infirmed and those without access to public transport.
In particular, the Council strongly objects to any closure proposal threatening the viability of a sole village shop.
Should closures occur, this Council would wish to see adequate provision for regular mobile services, in excess of current outreach proposals, which are unacceptably time limited and do not fit public transport timetables”.
10. Statement of Accounts: 2007/2008 – to consider a report summarising net revenue and expenditure and seeking approval for the Statement of Accounts for 2007/2008 (circulated separately);
11. Draft Planning Obligations SPD – to consider a report which sets out the content of the draft Planning Obligations SPD and seeks agreement for its publication (circulated separately);
12. Amendment to Council’s Constitution – to consider a report which informs the Council of a need to amend the Council’s Scheme of Delegation;
13. Annual Report of Scrutiny and the Policy Development Groups – to consider a report on the working of Scrutiny and the Policy Development Groups during the 2007/2008 municipal year;
14. Appointments to Council Bodies – to consider a report which seeks to make appointments to Council Bodies;
15. Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:-
|
|
Council Body |
Date of Meeting |
Minute Nos. |
|
(a) |
21 May 2008 |
DC.1/08 – DC.6/08 |
|
|
(b) |
22 May 2008 |
CPDG.1/08 – CPDG.8/08 |
|
|
(c) |
28 May 2008 |
PP.1/08 – PP.7/08 |
|
|
(d) |
28 May 2008 |
S.1/08 – S.4/08 |
|
|
(e) |
29 May 2008 |
E.1/08 – E.14/08 |
|
|
(f) |
2 June 2008 |
SH.1/08 – SH.10/08 |
|
|
(g) |
10 June 2008 |
A.1/08 – A.7/08 |
|
|
(h) |
12 June 2008 |
SC.1/08 – SC. x/08 |
|
|
(i) |
16 June 2008 |
L.1/08 – L.x/08 |
* Indicates minutes containing recommendations to Council.
Members of the public may wish to note that the Council's meeting rooms
are accessible by wheelchairs and have a loop induction hearing system.
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An optional lunch will be available for all Members
in the Dining Room at 12.45 pm
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MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER
If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Darryl White on 01803 861247 or by email at: darryl.white@southhams.gov.uk