AGENDA - COUNCIL
Thursday 22 September 2011 at 2.00 pm in the Council Chamber

1.         Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the annual meeting of the Council held on 21 July 2011;

2.         Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 7 below);

3.         Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;

3.         Confidential Business – the Chairman to inform the meeting of any confidential item of business;

5.         Declarations of Interest – Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting;

6.         Chairman’s Announcements; 

7.         Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 2 above;

8.         Questions – to consider the following question(s) received in accordance with Council Procedure Rule 8. 

From Cllr Barber to Cllr Saltern, lead Executive Member for Environmental Health and Housing 

(i)   Given the potential benefits to those families on low or moderate incomes of the use of sustainable energy generation systems such as PV panels, could we be updated on ways in which the Council has been able to encourage and support the installation of such systems on affordable housing schemes and housing associations, and on what future plans the Council has to do so.

9.         Notice of Motion – to consider the following motions received (if any) in accordance with Council Procedure Rule 10.1.

10.       Executive Member Presentations – in accordance with Council minute number 55/10, the following Executive Members are invited to provide a presentation for up to five minutes each, before allowing for Member questions for up to ten minutes each, on the current achievements, aims and challenges which are ongoing within their respective portfolio areas:  

(i)     Cllr Hitchins (lead Executive Member for Assets); 

(ii)   Cllr Saltern (lead Executive Member for Environmental Health and Housing).

11.       Tor Homes – Conversion from a Company Limited by Guarantee to an Industrial and Provident Society – to consider a report which seeks approval for the conversion of Tor Homes from Company Limited by Guarantee to an Industrial and Provident Society (circulated separately);

            Report

12.       Review of the Council Constitution – to consider a report of the Constitution Review Working Group which seeks to make amendments to the Council Constitution (circulated separately);

            Report

            Appendix A - Constitution Status Update Report

            Appendix B:

            Part 1 Summary and Explanation

            Part 2 Article 1: The Constitution

            Part 2 Article 2: Members of the Council

            Part 2 Article 3: Citizens of the Council

            Part 2 Article 4: The Full Council

            Part 2 Article 5 - Chairing the Council

            Part 2 Article 6: Scrutiny

            Part 2 Article 7: The Executive

            Part 2 Article 8: Regulatory and Other Bodies

            Part 2 Article 9: The Standards Committee

            Part 2 Article 10: Audit Committee and Salcombe Harbour Board (not updated)

            Part 2 Article 11: Joint Arrangements

            Part 2 Article 12: Officers

            Part 2 Article 13: Decision Making

            Part 2 Article 14: Finance Contracts and Legal Matters

            Part 2 Article 15: Review and Revision of the Constitution

            Part 2 Article 16: Suspension, Interpretation and Publication of the Constitution

13.       Appointment of Electoral Registration Officer and Returning Officer – to consider a report which seeks Council approval to appoint the Electoral Registration Officer and Returning Officer (circulated separately);

            Report

14.       Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:- 

                 * Indicates minutes containing recommendations to Council.

Members of the public may wish to note that the Council's meeting rooms

are accessible by wheelchairs and have a loop induction hearing system.

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An optional lunch will be available for all Members

in the Dining Room at 1.00 pm

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             MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

   THIS AGENDA HAS BEEN PRINTED ON ENVIRONMENTALLY FRIENDLY PAPER

If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Darryl White on 01803 861247 or by email at: darryl.white@southhams.gov.uk