AGENDA - COUNCIL
Thursday 19 May 2011 at 2.00 pm in the Council Chamber

1.         Election of the Chairman of the Council; 

            (The Chairman will then sign the declaration of acceptance of office). 

2.         Address by the New Chairman of Council;           

3.         Vote of thanks to Retiring Chairman; 

4.         Response by the Retiring Chairman; 

5.         Appointment of Vice Chairman of the Council; 

            (The Vice Chairman will then sign the declaration of acceptance of office). 

6.         Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Council held on 24 March 2011; 

7.         Election of Leader of the Council and Chairman of the Executive for a four year term from 2011/12;
 

8.         Overview and Scrutiny Function – Revised Terms of Reference and Procedure Rules – to consider a report of the Constitution Review Working Group which recommends the approval of revised Terms of Reference and Procedure Rules for the Overview and Scrutiny function (circulated separately);

            Report

            Appendix A

            Appendix B
 

9.         Representation on Political Groups – to approve a review carried out in consultation with leaders of the Political Groups.  This is reflected in the list of Council Bodies (circulated separately) – see item 10 below;
 

10.       Appointment of Members of the Bodies of the Council – to appoint the Members of the following Council Bodies for the 2011/12 Municipal Year:- 

a)                 Executive

b)                 Development Management Committee (and to decide upon its size)

c)                  Personnel Panel

d)                 Corporate Performance and Resources Scrutiny Panel *

e)                 Economy and Environment Scrutiny Panel

f)                    Community Life and Housing Scrutiny Panel

g)                 Audit Committee

h)                  Devon Building Control Partnership

i)                    Licensing Committee

j)                    Standards Committee

k)                  Salcombe Harbour Board 

(* Subject to Council approval)

11.       Election of Chairman and Vice-Chairman of Bodies of the Council – to elect the Chairman and Vice-Chairman of the following Bodies of the Council for the 2011/12 Municipal Year:- 

a)                 Development Management Committee

b)                 Personnel Panel

c)                  Corporate Performance and Resources Scrutiny Panel *

d)                 Economy and Environment Scrutiny Panel

e)                 Community Life and Housing Scrutiny Panel

f)                    Audit Committee

g)                 Licensing Committee

h)                  Salcombe Harbour Board (Chairman only)

12.       Appointment of Representatives on Outside Bodies – to consider a report concerning the appointment of Members as representatives on Outside Bodies for the 2011/12 Municipal Year (circulated separately);

            NOTE: Although some of these appointments are accepted by the “Outside Bodies” for a period of years, it is the Council’s practice where possible to review all appointments annually.

            Report

            Appendix - Outside Bodies Representatives

13.       Appointment of Other Groups – to agree to the appointment of the following Groups for the 2011/12 Municipal Year:-

a)                 Asset Management Group

b)                 Council Tax Setting Panel

c)                  Design and Conservation Panel

d)                 Joint Staff Consultative Forum

e)                 Member Development Steering Group

f)                    Political Structures Working Group

g)                 Programming Panel

h)                  Shared Services Joint Steering Group

i)                    Tree and Hedge Appeal Group

14.       Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 19 below);

15.       Confidential Business – the Chairman to inform the meeting of any confidential item of business;

16.       Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;

17.       Declarations of Interest – Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting;

18.       Chairman’s Announcements;

19.       Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 2 above;
 

20.       Questions – to consider the following question received in accordance with Council Procedure Rule 8. 

                        From Cllr Baldry to Cllr Carson (Lead Executive Member for a Distinct Environment for the 2010/11 Municipal Year) 

(a) The Leader of the Council has assured us that there will be no worsening in front line services and this promise was repeated at the Executive meeting on 7 April.  Yet the quality of grass cutting this Spring has been poor.  Yealmpton Parish Council has for the past two years said they are willing to pay for extra cuts in order to improve the appearance of their village.  This has not been achieved by the South Hams grass cutters. 

In reply to a complaint the Yealmpton Parish clerk has been told the poor service is due to staff shortages.   

Why is rhetoric from the South Hams Executive not matched by reality?
 

21.       Notice of Motion – to consider the following motion received in accordance with Council Procedure Rule 10.1. 

                        (a) By Cllrs Baverstock and Westacott 

                        “That this Council request the assistance of Gary Streeter MP and Dr Sarah Woolaston MP to seek approval from the appropriate
            HM Revenue & Customs Minister to review legislation and allow the addition of the following classification of vehicle to the list of
             ‘Excepted Vehicles’ relative to the use of red diesel: 

                        Community Buses operating under a charitable status.”
 

22.       Section 151 Officer Arrangements – to consider a report of the Chief Executive which sets out the recommended S151 Officer arrangements for the Council (circulated separately);

            Report

23.       Calendar of Meetings 2011/12 – to consider a report on the Calendar of Meetings for the 2011/12 Municipal Year (circulated separately);

            Report

            Appendix A - Calendar of Meetings

24.       Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:- 

Members of the public may wish to note that the Council's meeting rooms

are accessible by wheelchairs and have a loop induction hearing system.

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An optional lunch will be available for all Members

in the Dining Room at 1.00 pm

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             MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

   THIS AGENDA HAS BEEN PRINTED ON ENVIRONMENTALLY FRIENDLY PAPER

If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Darryl White on 01803 861247 or by email at: darryl.white@southhams.gov.uk