AGENDA - ANNUAL COUNCIL
Thursday 14 May 2009 at 2.00 pm in the Council Chamber

1.         Election of the Chairman of the Council; 

            (The Chairman will then sign the declaration of acceptance of office).

2.         Address by the New Chairman of Council;

3.         Vote of thanks to Retiring Chairman;

4.         Response by the Retiring Chairman;

5.         Appointment of Vice Chairman of the Council; 

            (The Vice Chairman will then sign the declaration of acceptance of office).

6.         Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Council held on 26 March 2009;

7.         Election of Leader of the Council and Chairman of the Executive;

8.         Election of Deputy Leader of the Council and Vice Chairman of the Executive;

9.         Representation on Political Groups – to approve a review carried out in consultation with leaders of the Political Groups.  This is reflected in the list of Council Bodies (circulated separately) – see item 10 below;

10.       Appointment of Members of the Bodies of the Council – to appoint the Members of the following Council Bodies for the 2009/10 municipal year:- 
 

a)                 Executive;

b)                 Development Control Committee (and to decide upon its size);

c)                  Personnel Panel;

d)                 Scrutiny;

e)                 Community Policy Development Group;

f)                    Environment Policy Development Group;

g)                 Prosperity Policy Development Group;

h)                  Audit Committee;

i)                    Devon Building Control Partnership;

j)                    Licensing Committee;

k)                  Standards Committee;

l)                    Salcombe Harbour Board.

11.       Election of Chairman and Vice-Chairman of Bodies of the Council – to elect the Chairman and Vice-Chairman of the following Bodies of the Council for the 2009/10 municipal year:-

a)                 Development Control Committee;

b)                 Personnel Panel;

c)                  Scrutiny;

d)                 Community Policy Development Group;

e)                 Environment Policy Development Group;

f)                    Prosperity Policy Development Group;

g)                 Audit Committee;

h)                  Licensing Committee;

i)                    Salcombe Harbour Board (Chairman only).

12.      Appointment of Representatives on Outside Bodies – to consider a report concerning the appointment of Members as representatives on Outside Bodies for the 2009/10 municipal year (circulated separately);

            Appendix

NOTE:  Although some of these appointments are accepted by the “Outside Bodies” for a period of years, it is the Council’s practice where possible to review all appointments annually.

13.      Appointment of Other Groups – to agree to the appointment of the following Groups for the 2009/10 municipal year:-
 

a)                 Asset Management Group;

b)                 Beach Management Group

c)                  Council Tax Setting Panel;

d)                 Design and Conservation Panel;

e)                 Development Planning Steering Group;

f)                    Executive Project Board;

g)                 Joint Health & Safety Consultative Panel;

h)                  Joint Staff Consultative Forum;

i)                    Member Development Steering Group

j)                    Political Structures Working Group;

k)                  Programming Panel

l)                    Public Spaces Working Group;

m)               Shared Services Steering Group;

n)                  Totnes Southern Area Working Group;

o)                 Tree and Hedge Appeal Group;

14.       Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 19 below);

15.       Confidential Business – the Chairman to inform the meeting of any confidential item of business;

16.       Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;

17.       Declarations of Interest – Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting;

18.       Chairman’s Announcements;

19.       Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 2 above;

20.       Questions – to consider the following questions received (if any) in accordance with Council Procedure Rule 8;

21.       Notice of Motion – to consider the following motion received in accordance with Council Procedure Rule 10.1.
 

(a)       Proposed by Cllr Ward and seconded by Cllr Lawrence

“That this council:

Notes with concern that, according to its own estimates, the Government is not on course to meet its statutory targets for the Warm Homes & Energy Conservation Act 2000, to end fuel poverty in vulnerable households by 2010 and the rest of the sector by 2016.  Believes that urgent action is needed to help the 4 million people living in fuel poverty in the UK.

Notes that 418 MPs supported the Warm Homes Act during its passage through Parliament.

Therefore supports David Heath MP's Fuel Poverty Bill, introduced into Parliament with cross-party support (including from the Conservative and Lib Dem front benches) and debated in Parliament on March 20.

          And therefore resolves to:

Write to Secretary of State for Energy and Climate Change, Ed Miliband, and Climate Change Minister, Joan Ruddock, urging them to support David Heath's Fuel Poverty Bill when it returns to Parliament on Friday June 12

The Bill has two main objectives. To reinstate the statutory duty to end fuel poverty and "fuel poverty proof" the homes of the fuel poor by bringing them up to the energy efficiency levels enjoyed by new homes.

To require energy suppliers to provide social tariffs to vulnerable customers in the short-term.”

22.       Local Government Review Working Group Feedback on the Response Submitted to the Boundary Committee – to consider a report which seeks to update Council on the Local Government Review, in accordance with the resolution of the Council meeting on 26 March 2009 (minute 85/08 refers) (circulated separately);

            Appendix - Letter to the Boundary Committee dated 12 May 2009 from the Leader of the Council

23.       Calendar of Meetings 2009/10 – to consider a report of the Monitoring Officer on the calendar of meetings for the 2009/10 municipal year (circulated separately);

             Appendix

24.       Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:- 

                           * Indicates minutes containing recommendations to Council.

Members of the public may wish to note that the Council's meeting rooms

are accessible by wheelchairs and have a loop induction hearing system.

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An optional lunch will be available for all Members

in the Dining Room at 12.45 pm

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             MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

   THIS AGENDA HAS BEEN PRINTED ON ENVIRONMENTALLY FRIENDLY PAPER

If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Darryl White on 01803 861247 or by email at: darryl.white@southhams.gov.uk