The
meeting will open with prayers
1.
Election of the Chairman of the Council
2.
Address by the New Chairman of Council
3.
Vote of thanks to Retiring Chairman
4.
Response by the Retiring Chairman
5.
Appointment of Vice Chairman of the
Council
6. Minutes
–
to approve as a correct record and authorise
the Chairman to sign the minutes of the meeting of the Council held on
2004 (pages 1 to
10).
7.
Election of Leader of the Council and
Chairman of the Executive
8.
Election of Deputy Leader of the Council and
Vice Chairman of the Executive
9.
Representation of political groups on Bodies
of the Council – to approve a review carried out in consultation with leaders of
the Groups. This is reflected in the list of
bodies (to be circulated) – see item 10 below.
10. Appointment of Members of the Committees and Bodies of
the Council – to appoint the members of the following Committees and Bodies for
the 2004/2005 municipal year:-
a)
Executive;
b)
Development
Control Committee (and decide upon its size);
c)
d)
Personnel
Panel;
e)
Scrutiny;
f)
Community
Policy Development Group;
g)
Environment
Policy Development Group;
h)
Prosperity
Policy Development Group;
i)
Business
Board (Leisure, Car Parks & Markets);
j)
Business
Board (Operations Team);
k)
Licensing
Committee;
l)
Standards
Committee.
11.
Election
of Chairman and Vice-Chairman of Committees and Bodies of the Council –
to elect the Chairman and Vice-Chairman of the following Committees and Bodies of the
Council for the 2004/2005 municipal year:-
a)
Development
Control Committee;
b)
c)
Personnel
Panel;
d)
Scrutiny;
e)
Community
Policy Development Group;
f)
Environment
Policy Development Group;
g)
Prosperity
Policy Development Group
h)
Business
Board (Leisure, Car Parks & Markets);
i)
Licensing
Committee.
12. Appointment of Representatives on Outside Bodies –
to consider the attached report concerning the appointment of Members as representatives
on Outside Bodies for the 2004/2005 municipal year (circulated separately).
NOTE: Although
some of these appointments are accepted by the “Outside Bodies” for a period of
years, it is the Council’s practice where possible to review all appointments
annually.
13. Appointment of Other Groups – to agree to the
appointment of the following Groups for the 2004/2005 municipal year:-
a)
Homeless
Appeal Board;
b)
Joint
Health & Safety Consultative Panel;
c)
Tree
and Hedge Appeal Group;
d)
Local
Plan Steering Group;
e)
Open
Spaces Working Group;
f)
Totnes
Southern Working Group.
14. Urgent Business – the Chairman to announce if
any item not on the agenda should be considered on the basis that he considers it as a
matter of urgency (any such item to be dealt with under item 19 below).
15. Confidential Business – the Chairman to
inform the meeting of any confidential item of business.
16. Exempt Information
– to consider whether the consideration of any item of business would be likely
to disclose exempt information and if so the category of such exempt information.
17. Declarations of Interest –
Members are invited to declare any personal or prejudicial interests, including the nature
and extent of such interests, they may have in any items to be considered at this meeting.
18. Chairman’s Announcements
19. Business Brought
Forward by the Chairman – to
consider business (if any) brought forward by the Chairman as reported under item 14
above.
20. 20. Questions – to consider questions (if any) received in accordance with Council Procedure Rule 8:-
(a) To Members of the Executive
(b) To the Chairman of Council or the Chairman of any body.
21. 21. Calendar of Meetings 2004/2005 – to consider the calendar of meetings for 2004/2005 municipal year (circulated separately).
22. 22. Affordable Housing Supplementary Planning Guidance (SPG) - to consider a report which details the responses to the draft Affordable Housing SPG consultation and seeks to secure Member approval of amendments to the SPG and its adoption (circulated separately).
Report Appendix 1 Appendix 2 Appendix 3
23. Performance Plan – to consider the final draft Performance Plan June 2004
24. Treasury Management Strategy – to consider a report on the Treasury Management Strategy (circulated separately).
Report Appendix A Appendix B Appendix C
25. Strengthening the Council’s Brand – to consider a report that outlines findings of a review of South Hams District Council’s brand and proposes ways in which it can be strengthened. (circulated separately).
Report Appendix A, Appendix B, Appendix C
26. Reports
of Bodies –
to receive and as may be necessary approve
the minutes and recommendations of the under-mentioned Bodies:-
Minute
Nos. |
Pages
No. |
|||
(a) |
S.11/03-S.14/03 |
11
to 14 |
||
(b) |
DC.73/03-DC.77/03 |
15
to 29 |
||
(c) |
CPDG.26/03-CPDG.29/03 |
30
to 32 |
||
(d) |
Community
Policy Development Group |
CPDG.30/03-CPDG.35/03 |
33
to 37 |
|
(e) |
Business
Board (Operations Team) |
BBD.20/03-BBD.22/03 |
38
to 40 |
|
(f) |
|
SC.59/03-SC.69/03 |
41
to 48 |
|
(g) |
SC.70/03-SC.75/03 |
49
to 55 |
||
(h) |
|
E.169/03-E.186.03 |
56
to 68 |
|
(i) |
*Executive |
6
May 2004 |
E.187/03- |
To
follow |
Members of the
public may wish to note that the Council's meeting rooms
are accessible
by wheelchairs and have a loop induction hearing system.
**********************************
If
you or someone you know would like this publication in a different format, such as large
print or a language other than English, please call Keith Johns on 01803 861123 or by
email at: keith.johns@southhams.gov.uk