AGENDA - Annual Council
Thursday 11 May 2006 at 2:00 pm in the Council Chamber

    The meeting will open with prayer

1.         Election of the Chairman of the Council
            (The Chairman will then sign the declaration of acceptance of office)

2.         Address by the New Chairman of Council           

3.         Vote of thanks to Retiring Chairman  

4.         Response by the Retiring Chairman  

5.         Appointment of Vice Chairman of the Council
            (The Vice Chairman will then sign the declaration of acceptance of office).  

6.         Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Council held on 30 March 2006 (circulated herewith).  

7.         Election of Leader of the Council and Chairman of the Executive  

8.         Election of Deputy Leader of the Council and Vice Chairman of the Executive  

9.         Representation on Political Groups – to approve a review carried out in consultation with leaders of the Political Groups.  This is reflected in the list of Council Bodies (to be circulated) – see item 10 below.

10.       Appointment of Members of the Bodies of the Council – to appoint the Members of the following Council Bodies for the 2006 / 2007 municipal year:-  

            a)                 Executive
            b)                 Development Control Committee (and to decide upon its size)
            c)                  Personnel Panel
            d)                 Scrutiny
            e)                 Community Policy Development Group
            f)                   Environment Policy Development Group
            g)                 Prosperity Policy Development Group
            h)                 Business Board (Leisure, Car Parks & Markets)
            i)                  Business Board (Operations Team)
            j)                    Licensing Committee
            k)                  Salcombe Harbour Board
            l)                    Standards Committee  

11.       Election of Chairman and Vice-Chairman of Bodies of the Council – to elect the Chairman and Vice-Chairman of the following Bodies of the Council for the 2006 / 2007 municipal year:-  

            a)                 Development Control Committee
            b)                 Personnel Panel
            c)                 Scrutiny
            d)                 Community Policy Development Group
            e)                 Environment Policy Development Group
            f)                   Prosperity Policy Development Group
            g)                 Business Board (Leisure, Car Parks & Markets)
            h)                  Business Board (Operations Team)
            i)                    Licensing Committee
            j)                    Salcombe Harbour Board (Chairman only)

12.       Appointment of Representatives on Outside Bodies – to consider the attached report concerning the appointment of Members as representatives on Outside Bodies for the 2006 / 2007 municipal year (circulated separately).

               NOTE: Although some of these appointments are accepted by the “Outside Bodies” for a period of years, it is the Council’s practice where possible to review all appointments annually.

13.       Appointment of Other Groups – to agree to the appointment of the following Groups for the 2006 / 2007 municipal year:-

            a)                 Homeless Appeal Board
            b)                 Joint Health & Safety Consultative Panel
            c)                  Tree and Hedge Appeal Group
            d)                 Development Planning Steering Group
            e)                 Public Spaces Working Group
            f)                    Totnes Southern Area Working Group
            g)                 Council Tax Setting Panel
            h)                  Design and Conservation Panel

14.       Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 19 below).

15.       Confidential Business – the Chairman to inform the meeting of any confidential item of business.

16.       Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information.

17.       Declarations of Interest – Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting.  

18.       Chairman’s Announcements  

19.       Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 14 above.

20.       Questions – to consider any questions received in accordance with Council Procedure Rule 8:-  

(a)               To Members of the Executive

(b)               To the Chairman of Council or the Chairman of any body.

21.      Notices of Motion – to consider any motions received in accordance with Council Procedure Rule 10.

22.        Calendar of Meetings 2006 / 2007 – to consider a report of the Head of Corporate Services on the calendar of meetings for the 2006 / 2007 municipal year (circulated separately).

            Appendix A

23.         Performance Plan – to consider a report of the Head of Improvement which seeks approval for the publication of the Council Plan and Performance Plan, June 2006 (circulated separately).

24.         Planning Guidance - Lee Mill Housing Site Development Brief – to consider a report of the Head of Planning and Building Control which seeks approval for the adoption of a development brief   for Lee Mill as supplementary planning guidance (circulated separately).

25.       Addition to the Scheme of Delegations – to consider a report of the Head of Business Development on additions to the Scheme of Delegations arising from the Clean Neighbourhoods and Environment Act 2005 (circulated separately).  

26.       Licensing of Houses in Multiple Occupation – to consider a report of the Head of Environmental Health on the setting of a mandatory licence fee for Houses in Multiple Occupation as required by the Housing Act 2004 (circulated separately).  

27.       Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:-                       

 * Indicates minutes containing recommendations to Council.

Members of the public may wish to note that the Council's meeting rooms

are accessible by wheelchairs and have a loop induction hearing system.

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MEMBERS REQUIRING LUNCH

Please inform Mrs S Amos (Ext 1273) by NOON on

Wednesday 10 May 2006

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             MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

   THIS AGENDA HAS BEEN PRINTED ON ENVIRONMENTALLY FRIENDLY PAPER

If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Richard McDermott on 01803 861247 or by email at: richard.mcdermott@southhams.gov.uk