AGENDA - ANNUAL COUNCIL
Thursday 8 May 2008 at 2.00 pm in the Council Chamber

1.         Election of the Chairman of the Council 

            (The Chairman will then sign the declaration of acceptance of office)
 

2.         Address by the New Chairman of Council
           

3.         Vote of thanks to Retiring Chairman
 

4.         Response by the Retiring Chairman
 

5.         Appointment of Vice Chairman of the Council 

            (The Vice Chairman will then sign the declaration of acceptance of office)
 

6.         Minutes – to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Council held on 27 March 2008;
 

7.         Election of Leader of the Council and Chairman of the Executive
 

8.         Election of Deputy Leader of the Council and Vice Chairman of the Executive 
 

9.        Representation on Political Groups – to approve a review carried out in consultation with leaders of the Political Groups.  This is reflected in the list of Council Bodies – see item 10 below.
 

10.      Appointment of Members of the Bodies of the Council – to appoint the Members of the following Council Bodies for the 2008/09 municipal year:- 

            a)                 Executive;

            b)                 Development Control Committee (and to decide upon its size);

            c)                  Personnel Panel;

            d)                 Scrutiny;

            e)                 Community Policy Development Group;

            f)                    Environment Policy Development Group;

            g)                 Prosperity Policy Development Group;

            h)                  Audit Committee;

            i)                    Devon Building Control Partnership;

            j)                    Licensing Committee;

            k)                  Standards Committee;

            l)                    Salcombe Harbour Board.
 

11.       Election of Chairman and Vice-Chairman of Bodies of the Council – to elect the Chairman
            and Vice-Chairman of the following Bodies of the Council for the 2008/09 municipal year:- 

            a)                 Development Control Committee;

            b)                 Personnel Panel;

            c)                  Scrutiny;

            d)                 Community Policy Development Group;

            e)                 Environment Policy Development Group;

            f)                    Prosperity Policy Development Group;

            g)                 Audit Committee;

            h)                  Licensing Committee;

            i)                    Salcombe Harbour Board (Chairman only).
 

12.       Appointment of Representatives on Outside Bodies – to consider the attached report concerning
            the appointment of Members as representatives on Outside Bodies for the 2008/09 municipal year;
          
            Appendix
 

NOTE: Although some of these appointments are accepted by the “Outside Bodies” for a period of years,
              it is the Council’s practice where possible to review all appointments annually.
 

13.       Appointment of Other Groups – to agree to the appointment of the following Groups for the
            2008/09 municipal year:- 

            a)                 Joint Health & Safety Consultative Panel;

            b)                 Tree and Hedge Appeal Group;

            c)                  Development Planning Steering Group;

            d)                 Political Structures Working Group;

            e)                 Public Spaces Working Group;

            f)                    Totnes Southern Area Working Group;

            g)                 Council Tax Setting Panel;

            h)                  Design and Conservation Panel;

            i)                    Joint Staff Consultative Forum;

            j)                    Executive Project Board;

            k)                  Asset Management Group;

            l)                    Shared Services Steering Group;

            m)               Programming Panel
 

14.      Urgent Business – the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under item 19 below);
 

15.       Confidential Business – the Chairman to inform the meeting of any confidential item of business;
 

16.     Exempt Information – to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;
 

17.       Declarations of Interest – Members are invited to declare any personal or prejudicial interests, including the nature and extent of such interests, they may have in any items to be considered at this meeting;
 

18.       Chairman’s Announcements;
 

19.       Business Brought Forward by the Chairman – to consider business (if any) brought forward by the Chairman as reported under item 2 above;
 

20.       Questions – to consider the following questions received in accordance with Council Procedure Rule 8.
 

                        From Cllr Vint to Cllr Carson, Executive Member for a Distinct Environment 

(i)   In light of the near doubling of oil prices in the last twelve months, their continuing increase and the risk of immanent fuel shortages, what further steps will the Council take to help avoid increases in staff travel expenditure, to implement a green travel plan and to provide alternative transport if required?
           

                        From Cllr O’Callaghan to Cllr Bastone, Executive Member for Community Affairs 

(ii)  Will this council follow the example of some other rural authorities, and allow more flexibility over the hours of use for the new bus pass scheme for those over 60?
 

From Cllr O’Callaghan to Cllr Tucker, Leader of Council 

(iii) Will this council investigate the merits of starting the Development Control Committee meetings at an earlier time?

 21.      21.     Notice of Motion – to consider the following motion received in accordance with Council Procedure
           Rule 10.1.
 

(a)       Proposed by Cllr Baldry and seconded by Cllr Lawrence 

‘This Council notes the good progress which has been made and continues to be made in the recycling of domestic waste in the District including the kerbside collection of many categories of items for recycling.  It further notes that this performance has been achieved thanks to the efforts and enthusiasm of the public of the South Hams and the hard work of staff. 

This Council wishes to build on this achievement and to take account of the aspirations of many members of the business community by offering to facilitate a comprehensive trade waste recycling scheme as soon as possible.  Ways to realise this extension to recycling should be progressed by the appropriate Policy Development Groups who should make a recommendation to the Executive by October’.
 

22.       Amendments to the Council’s Constitution – to consider a report which seeks agreement to making amendments to the Council’s Constitution;

Report
 

23.       Calendar of Meetings 2008/09 – to consider a report of the Head of Corporate Services on the calendar of meetings for the 2008/09 municipal year.

            Report

            Appendix
 

24.       Reports of Bodies – to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:-

                           * Indicates minutes containing recommendations to Council.

Members of the public may wish to note that the Council's meeting rooms

are accessible by wheelchairs and have a loop induction hearing system.

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An optional lunch will be available for all Members

in the Dining Room at 12.45 pm

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             MEMBERS ARE REQUESTED TO SIGN THE ATTENDANCE REGISTER

   THIS AGENDA HAS BEEN PRINTED ON ENVIRONMENTALLY FRIENDLY PAPER

If you or someone you know would like this publication in a different format, such as large print or a language other than English, please call Darryl White on 01803 861247 or by email at: darryl.white@southhams.gov.uk